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13 Amazing Tips To Help You Host A Perfect Drinks Reception


Breathe life into your event with ’13 Amazing Tips To Help You Host A Perfect Drinks Reception.’ This all-encompassing guide is the key to unlocking an evening of elegance and memorable moments.

Combining careful planning with innovative suggestions, our insightful tips will help you craft a drinks reception that is a true reflection of your style, keeps your guests entertained, and leaves them longing for more.

So, let’s pour a glass, raise a toast, and dive into this exciting journey of impeccable event hosting.




A quick guide on how to plan your drinks reception.


Define the Purpose and Theme: Understand the type of event you’re hosting and decide a fitting theme.

Create the Guest List and Send Invitations: Keep venue capacity and budget in mind. Send out RSVPs for better planning.

Choose the Perfect Venue: The venue should align with your theme and comfortably accommodate your guests.

Plan the Ultimate Drink Selection: Include a variety of wines, beers, spirits, soft drinks, and some signature cocktails.

Arrange for Professional Bartenders: Enhance the experience with bartenders who can make great drinks and entertain guests.

Provide a Variety of Appetizers and Snacks: Serve different types of canapés to keep guests satiated. Cater to dietary restrictions.

Set Up the Atmosphere: Use suitable lighting, background music, and comfortable seating to create a great ambiance.

Use Signage and Drink Menus: Help guests navigate drink options and the venue itself.

Plan for Memorable Entertainment: Incorporate live music, a DJ, a magician, or other entertainment to keep the party lively.

Ensure the Host Welcomes and Mingles: As the host, interact with your guests to ensure they’re having a good time.

Monitor Drink Consumption Responsibly: Provide non-alcoholic options and consider arrangements for safe transportation.

Capture Memories of the Reception: Hire a professional photographer or set up a photo booth for memorable snapshots.

Thank Guests and Follow-Up Post-Event: Send thank-you notes post-event and ask for feedback to improve future events.

Defining the Purpose and Theme of Your Drinks Reception 🍾


Before you jump into organizing your drink reception, establish the reason behind it. Is it a wedding drinks reception, a corporate event, or a casual get-together? Once you’ve identified the purpose, tie it together with a theme. This not only adds an element of fun but also gives your event a cohesive feel. Whether you’re planning a glamorous 1920s cocktail party or a relaxed summer barbecue with Pimm’s and Prosecco, let your theme guide every decision you make thereafter.


Creating the Guest List and Sending Invitations 📋


🍾Crafting the perfect guest list for your reception venue is crucial. Consider the capacity of the venue and your budget while deciding the number of guests. Remember, it’s not just about cramming in as many people as possible, but ensuring your guests enjoy their time at your event. Once the guest list is ready, design and send out invitations, and don’t forget to ask for RSVPs. This will help you plan your event better, right down to the amount of champagne you need to pop!


Choosing the Perfect Drinks Reception Venue 🕋


When it comes to choosing a drinks reception venue in London or elsewhere, it’s about more than just the location. You want a venue that aligns with your theme and can comfortably accommodate your guests. Consider factors such as accessibility, ambiance, and facilities available. After all, there’s nothing quite like a venue that makes your guests feel like they’re part of something special.


Planning the Ultimate Drink Selection 🥂


This is a drinks reception, so the bar needs to be top-notch! Offer a range of drinks to cater to all tastes. Include a variety of wines, beers, spirits, and soft drinks. Throwing in some signature cocktails or themed drinks can make your event stand out. And, if you’d like to give your guests a real treat, why not serve champagne for that extra touch of class?


Arranging for Professional Bartenders 👨🏼‍✈️


A great bartender can make your drink’s reception stand out. They don’t just mix drinks, they add to the atmosphere with their expertise and charisma. So, don’t underestimate the impact of hiring professional bartenders. Whether they’re shaking up cocktails or serving up prosecco, their skills can elevate the experience for everyone.


Providing a Variety of Appetisers, Snacks, Nibble & Caterer 🧆


To ensure your guests aren’t drinking on an empty stomach, provide a selection of appetisers and nibbles. Canapés, both vegetarian and non-vegetarian, work really well. Remember to check for any dietary requirements in advance. You wouldn’t want any of your guests to feel left out!


Setting Up the Atmosphere for the Reception 🤩


Create an atmosphere that complements your theme and makes your guests comfortable. The right lighting, background music, and comfortable seating areas can make your drinks reception look amazing and inviting. Make use of the venue’s features to enhance the ambiance further.


Using Signage and Drink Menus for Ease 🧉


Help your guests navigate through the drink options with a clear drink menu. Signage can also be used to guide guests through the venue and to highlight any specialty drinks or areas. This not only adds to the decor but also helps your guests feel more at ease.


Planning for Memorable Drinks Reception Entertainment🪄


What’s a party without some entertainment? Keep your guests entertained with live music, a DJ, or even a magician for that added bit of fun. You could even consider a caricaturist or a playlist curated by you. The right form of entertainment can help break the ice between your guests and get the party started!


Ensuring the Host Welcomes and Mingles 💪


As the host, your guests will look to you for cues. Welcome your guests personally and introduce them to others. Make it a point to mingle and ensure everyone’s having a good time. This will create a welcoming and enjoyable atmosphere for all.


Monitoring Drink Consumption Responsibly 🙊


While a drinks reception is all about enjoying a glass of bubbly or two, it’s important to ensure responsible drinking. Keep an eye on alcohol consumption and offer plenty of non-alcoholic alternatives. Also, provide options for safe transportation for those who may need it.


Capturing Memories of the Reception 📸


What’s a fabulous event without memories to look back on? Hiring a professional photographer or setting up a photo booth can capture fun moments and create lasting memories. And who knows, these photos could also be a great way to thank your guests later.


Thanking Guests and Following Up Post-Event 🙏


After the event, don’t forget to thank your guests for their attendance. A simple thank-you note can go a long way in expressing your appreciation. And why not take it a step further? Ask for feedback to help improve future events. This shows your guests that you value their opinions.


Hosting the Perfect Drinks Reception is All About Focusing on Your Guests


Create an environment where they can relax, connect, and enjoy. After all, the ultimate goal is to ensure your guests have an unforgettable experience.

Frequently Asked Questions

How can I plan the perfect drinks reception for my wedding day?

Start by selecting the right reception venue that complements the theme of your wedding. The type of drinks and canapés at your drinks reception will depend on the time of the year and the preferences of your wedding guests. You might want to throw in some entertainment options such as a magician or a string quartet to enhance the atmosphere. The caterer should be chosen based on their ability to serve well-presented and tasty nibbles, which are crucial to any successful reception. Don’t forget about creating an efficient table plan to avoid confusion.

What should I consider when choosing a drinks reception venue in London?

The selection of a drinks reception venue in London depends on the size of your wedding party, the time of the year, and the atmosphere you want to create. Some venues offer beautiful views of London’s landmarks which can be a great backdrop for group shots. It’s also important to choose a venue with a suitable space for all of your guests to mingle and enjoy the reception.

How do I choose the right drinks for my wedding drinks reception?

The choice of drinks for your wedding drinks reception should reflect your personal taste and the theme of the wedding. Traditional choices include champagne, prosecco or Pimms. In summer, refreshing cocktails and a selection of soft drinks should be served. In colder months, mulled wine might be a nice touch. Don’t forget to have non-alcoholic options available too.

How can I entertain guests at my drinks reception? (Wedding Entertainment)

One way to entertain your guests during the drinks reception is by hiring a caricaturist or a magician. Live music, such as a string quartet or a jazz band, is another popular choice for wedding entertainment. You might also choose to hire a DJ who can create the perfect ambiance.

What’s the importance of a table plan in a reception?

A table plan helps in organizing guests in a systematic and orderly manner. It’s especially crucial if you’re having a large number of guests. Everyone should know where they are seated while leaving room for mingling and interacting. A handy table plan eliminates confusion and makes the reception run smoothly.

Should I serve food at my drinks reception?

Definitely, serving some nibbles or canapés during the drinks reception helps to ensure your guests aren’t hungry, especially if there’s considerable time between the wedding ceremony and the wedding breakfast. Discuss with your caterer the best options for your wedding and ensure there are options for guests with dietary restrictions.

How long should a drinks reception last?

The length of a drinks reception can vary, but generally, it lasts between one and a half to two hours. This gives enough time for the bride and groom to have photographs taken, guests to mingle and enjoy their refreshments, and the transition into the evening reception to occur in an unhurried manner.

What kind of music works best for a wedding drinks reception?

The choice of wedding entertainment should depend on your personal preference and the kind of atmosphere you want to create at your drinks reception, but generally, soft, background music works best. This kind of music doesn’t compete with conversation and allows the guests to freely socialize. Live music like a string quartet can also add a special touch.

How can I make my wedding reception unforgettable?

To make your wedding reception unforgettable, it’s all about the details. The venue, food, drinks, and entertainment are important, but having a personal touch goes a long way. Whether it’s a hand-written note for each guest, unique centerpieces or specialty cocktails named after the couple, these personal features always stand out. Apart from that, ensuring guests’ comfort throughout the day can make your wedding reception memorable for everyone.

Where can I get more advice on planning a drinks reception?

Wedding planning can be overwhelming, but there are plenty of resources out there. Check out the ultimate guide on local wedding websites and blogs, and don’t hesitate to get in touch with wedding experts or a professional planner who can offer personalised advice for creating your perfect day.


Final Thoughts


In conclusion, “13 Amazing Tips To Help You Host A Perfect Drinks Reception” provides an extensive and comprehensive guide on creating an unforgettable experience for your guests. Through careful theme and venue selection, meticulous planning of the drinks menu, hiring professional bartenders, providing delectable appetisers, and setting a vibrant atmosphere, you can ensure your event is a roaring success.

Equally important is the need for entertainment, making guests feel welcome, and ensuring responsible consumption of drinks. Don’t forget to capture those precious moments and follow up with a heartfelt thank you note to your guests.

Planning and hosting a drinks reception may seem daunting, but with this guide, you’re equipped with the knowledge and strategies to pull off an event that will be remembered fondly by your guests for years to come. Happy hosting!

Phil Taylor Magician
Phil Taylor Magician Birmingham